Job Description:

Administrator

£25,000

S4, Sheffield

Monday – Friday 8:00am – 4:00pm

Looking for an immediate start

Job Purpose

The Office Administrator will support the smooth running of office and operational administration. This role is ideal for someone who enjoys managing records, coordinating documentation, supporting workflow processes and working closely with multiple departments to ensure accuracy, efficiency and strong administrative control.

You will provide comprehensive administrative support across job management, documentation control, invoicing preparation, internal coordination and general office systems.

This role is essential in ensuring that all information is accurate, up to date and readily available to support operational and commercial activities.

Job Responsibilities

• Maintain and update live job records, ensuring all job statuses, order numbers and progress details are accurate and up to date
• Enter new job information into internal systems promptly and accurately and prepare associated job packs along with all required supporting documentation
• Issue authorised order acknowledgements, distribute copies to relevant parties and ensure all documentation is correctly filed and recorded
• Maintain well organised digital and physical filing systems, ensuring records are complete, easily accessible and audit ready at all times
• Raise material requisitions and allocate them correctly to the relevant work orders or job files
• Prepare delivery notes, day work sheets and final job costing documentation for handover to invoicing or accounts teams
• Maintain invoicing records and support the weekly submission of completed job documentation to the accounts department
• Liaise with internal departments to obtain missing information, support workflow progression and ensure smooth and efficient administrative processes
• Provide support with incoming calls, shared email inboxes and general office administration duties as required

Key skills required

• Previous experience in an administrative, office support or coordination role
• Strong organisational skills with the ability to manage multiple tasks and meet deadlines
• High attention to detail and accuracy when handling records and documents
• Confident using Microsoft Office (especially Excel, Outlook, and Word)
• Good communication skills with the ability to work across different teams
• Experience with job tracking systems or document control is an advantage

EMA25