Job Description:

Commercial Office Administrator

Location: Rotherham
Reporting To: Senior Office Manager
Full-Time | Permanent | Onsite

£26,000 - £28,000

Elevation Recruitment Group are are seeking a highly organised and proactive Commercial Office Administrator to join our clients supportive and developing team based in Rotherham. This role would be perfect for a recent Graduate who is looking for their first professional opportunity.

This is a varied role that will play a key part in supporting the day-to-day operations of the business, ensuring efficient administration, excellent customer service, and smooth coordination across commercial, finance, and engineering functions. If you enjoy working in a fast-paced environment where no two days are the same, this could be the perfect opportunity for you.

Key Responsibilities as the Commercial Office Administrator:

• Provide administrative and commercial support to ensure the smooth day-to-day operation of the business, including managing incoming calls, emails, correspondence, meetings, calendars, and filing systems.
• Prepare and format documents, reports, spreadsheets, presentations, and export documentation as required.
• Deliver excellent customer service by responding to enquiries, providing order updates, resolving issues, and maintaining accurate customer records.
• Support commercial activities through the preparation of spare parts quotations, tracking quotations, and assisting with KPI reporting, including gross and net order book data.
• Process purchase orders, invoices, and expenses while maintaining accurate records across company systems and updating CRM databases.
• Assist with reporting and data analysis activities to support business performance and decision-making.
• Coordinate office operations, including managing office supplies, arranging travel and accommodation, and liaising with external service providers such as maintenance and IT support.
• Ensure accurate document control and record keeping to support compliance, audits, and regulatory requirements.
• Maintain confidentiality and adhere to company procedures and data protection standards.
• Work collaboratively with Commercial, Finance, Engineering, and Operations teams to support business objectives and deliver a high standard of service.

We're looking for someone who has:

• Previous experience in an administrative, commercial, or office-based role, but not essential.
• Strong organisational and time management skills.
• Excellent communication and customer service abilities.
• Good working knowledge of Microsoft Office applications.
• Experience using Sage or similar accounting software (preferred).
• High attention to detail and accuracy.
• The ability to prioritise workload and work independently.
• Experience with export documentation would be advantageous, although training will be provided.

What's On Offer?

• A varied and rewarding role within a supportive team environment.
• Opportunity to work closely with commercial, finance, and engineering departments.
• Ongoing training and development opportunities.
• A stable and growing business with a collaborative culture.

If you are an organised administrator who enjoys providing excellent support and building strong working relationships, we'd love to hear from you. Contact Amy Wood or Sarah Larkin at Elevation Recruitment Group today.