Job Description:

QEHS Administrator
Tibshelf, Derbyshire|  £26,436.80 - £28,000 DOE  |  Permanent, Full Time

Due to the salary, the role is not eligible for visa sponsorship. Right to work in UK essential. You will also need to be able to travel to the office daily and have administration experience. If you do not qualify in these areas, please do not apply.

The Company

Our client is a well-established international manufacturer with a strong reputation for quality and innovation, supplying equipment and fitted solutions to a broad range of commercial and retail customers across the UK and Ireland. With a busy, fast-paced site and a growing focus on sustainability and compliance, they are now looking for a QEHS Administrator to join their central quality, environmental, health and safety function.

The Role

Reporting to the Head of QEHS, this is a varied administrative role at the heart of the business, supporting the wider quality, environmental, health and safety team across the UK and Ireland. You will play a key part in keeping compliance, training and documentation running smoothly, working closely with colleagues at all levels of the business.
 

Key Responsibilities

• Manage the day to day team inbox, ensuring enquiries are assigned to the right advisor and actioned in good time
• Maintain the health, safety and environmental management system, including new starters, leavers, form updates, policy uploads, reporting and record keeping in line with business and legal requirements
• Oversee the contractor management database, ensuring only approved contractors with the correct RAMS and competence carry out work on site
• Collate accurate QEHS data in line with KPI reporting requirements, supporting the Head of QEHS with reporting to the board
• Administer internal and external QEHS compliance training, resolving queries, organising refreshers and maintaining employee training records and certificates
• Support the maintenance of ISO certification, organising and supporting audits and ensuring documentation is kept up to date
• Control the storage of central QEHS documentation and policies, alerting the team where reviews are due
• Complete pre-qualification questionnaires with QEHS information to meet customer requirements
• Collate data and support delivery of environmental and sustainability reporting requirements
• Support the Head of QEHS with the collation of emissions and sustainability data
• Maintain membership body accreditations, gathering data and uploading QEHS information to relevant portals
• Manage third party support requirements, including organising health surveillance programmes and testing
• Take minutes at health and safety committee meetings and other QEHS related meetings
• Support in maintaining the asset documentation register following service and maintenance
• Promote employee engagement through safety alerts, toolbox talks, environmental bulletins and noticeboard updates
• Submit, track and manage support in relation to insurance claims
• Support in maintaining business continuity and recovery plans
• Raise purchase orders and submit invoices for payment, monitoring departmental expenditure
• Provide general administrative support to the wider QEHS team

What We're Looking For

• Excellent IT skills, Microsoft Office essential, SharePoint or Power BI desirable
• Experienced in data entry with a keen eye for detail
• Ability to multi task while maintaining high levels of support to the wider team
• Customer centric approach
• Strong verbal and written communication skills across all levels
• Enthusiastic with a proactive mindset and a good team player
• Experience in administration and managing confidential records
• Ability to lead by example, reporting hazards and supporting QEHS activities
• Continuous improvement focused, with the confidence to recommend process improvements
• A genuine interest in protecting people and the planet
• Knowledge of ISO 9001, 14001 and/or 45001 would be advantageous

The Package

• Salary of £26,436.80 to £28,000 depending on experience
• 25 days holiday plus bank holidays
• Company pension scheme
• Life assurance
• On site parking

INDH