Job Description:

Vehicle Administrator

Location: Office Based
Salary: £26,000 per annum
Contract: Temporary to Permanent
Hours: Full-Time

Role Overview

We are seeking a highly organised and detail-oriented Vehicle Administrator to support the day-to-day administration of a vehicle fleet. The successful candidate will play a key role in maintaining accurate records, coordinating vehicle maintenance, and ensuring compliance with company and legal requirements.

Key Responsibilities

• Maintain accurate vehicle and fleet records, including servicing, MOTs, inspections, and insurance documentation.
• Schedule vehicle maintenance, repairs, and compliance inspections.
• Process and update vehicle-related paperwork and databases.
• Monitor service and compliance deadlines, ensuring all records remain up to date.
• Liaise with drivers, garages, suppliers, and internal departments regarding vehicle requirements.
• Assist with accident, damage, and defect reporting administration.
• Produce fleet-related reports and support the wider transport and operations team.
• Ensure all administrative tasks are completed accurately and in a timely manner.

Skills & Experience

• Previous administration experience, ideally within transport, logistics, fleet, or vehicle management.
• Strong organisational skills and attention to detail.
• Good communication and interpersonal skills.
• Competent in Microsoft Office and data entry systems.
• Ability to manage multiple tasks and work to deadlines.